As more and more Districts continue to access bond funds for their Capital Improvement programs, it has become common place for a District to have a capital outlay program. The method in which these Programs are managed varies greatly across the state. MAAS has a 35 year history off providing Program Management Services specifically to educational institutions and has offered these services under various models and approaches. There is no “one size fits all” approach that can be prescribed to guarantee success. There are many factors a District must consider to ensure they select a delivery model that fits their needs and brings the greatest value to their communities.
Comprehensive Program Management Services
Oversight of the capital program, where employees serve in roles on the project and financial side as an extension of the District’s staff. The Program Management Team is responsible for the breadth of the Program, including Project and Construction Management oversite.
Advantages:
- Comprehensive oversight of the Program, providing visibility to all aspects for greater control of the Scope, Schedule and Budget.
- Unifies all financial cost tracking into a single “keeper of the books”.
- Facilitates reporting to Board and voters (CBOC).
- Facilitates performance of annually required independent bond program performance and financial audits.
- Ensures The District stays on track with budgetary and program timeline goals.
- Allows The District to compare performance of Project/Construction Management teams.
- Years of experience in the industry regarding the various delivery methods of construction projects that internal staff likely does not have
- Ability to provide services / work under various Funding Streams (if assistance is needed beyond just Bond Projects)
- Additional Scope of Services Generally Provided that Otherwise Require Internal District Resources:
- Facilitates the “Request for Qualification (RFQ)” and ‘Request for Proposal (RFP)” process for Professional Services.
- Facilitates Local Vender participation on Bond Project.
- Facilitates Community Outreach programs
- Establish “Mentorship” programs for Students
Challenges:
- District may be less intimately involved with the capital program.
- Cost associated with changing PM Firms during the duration of the Program
